Biznsbook Accounting is the financial backbone of your ERP: a governed chart of accounts, double-entry general ledger, automated posting from sales, purchases, and inventory, and complete financial statements — integrated with Inventory, POS, and Sales so every number tells one story.
From multi-level chart of accounts to automated posting and real-time financial statements — complete ledger control in one cloud system.
Organize accounts in three levels: main accounts (top groupings), sub accounts (reporting roll-ups), and transaction accounts (day-to-day postings).
Every transaction is recorded with matching debit and credit entries — automatically validated to ensure ledger balance before save.
When you finalize sales invoices, purchase bills, GRNs, stock adjustments, and warehouse transfers, the system automatically creates journal entries — no manual re-keying.
Search all posted entries filtered by reference type (GRN, Sale, Purchase, etc.), date range, or account. Trace every line back to source transactions with full accountability.
Generate a complete list of all accounts with debit and credit balances. Verify that total debits equal total credits before preparing financial statements.
See your revenue minus expenses calculated in real time. Drill down to detail for every income and expense account — no spreadsheet consolidation needed.
Your financial position at any date: what you own (assets), what you owe (liabilities), and the difference (equity). Assets must equal liabilities plus equity — automatically.
Track actual cash movements (different from profit). Generate cash flow statement showing operating, investing, and financing activities. IAS 7 format available.
See accounts receivable by customer and accounts payable by supplier. Aging report shows invoices by how long they've been outstanding — helps collections and payment planning.
Accountants can record depreciation, accruals, reclassifications, and corrections. Each journal must balance before posting. Optional approval workflow available.
Open and close periods (months, quarters) to lock historical data. View entry counts and debit/credit totals per period. Optionally reopen closed periods with permission.
Migrate from legacy systems with confidence. Enter opening balances for each account at your start date, then validate against trial balance.
Join 200+ users running complete books in Biznsbook with zero manual spreadsheets.
Re-keying operational data (sales, purchases, inventory) into accounting spreads creates errors. A $1000 entry in Inventory becomes $10 in GL. Month-end close becomes a detective game.
Debits don't match credits. You spend hours investigating spreadsheets and archived files. CFOs and auditors don't trust the numbers. You close periods late (or never fully close).
Reporting lags weeks behind actual operations. P&L and balance sheet require manual consolidation from multiple systems. You can't answer "What's our net profit today?" without a spreadsheet hunt.
When invoices, GRNs, and adjustments finalize, accounting entries post automatically. No re-keying. No transcription errors. Finance and operations stay perfectly aligned.
Every entry is validated to debit = credit before save. Trial balance runs in seconds and always balances. Auditors see zero discrepancies. Close periods with confidence.
Generate P&L, balance sheet, and cash flow in seconds from live GL. Answer "What's our profit today?" in seconds. Drill down from statements to source transactions for transparency.
Balanced books. Real-time statements. Full audit trail. All automatically.
Replace manual spreadsheets with automated, auditable accounting.
Four simple steps from operational documents to balanced financial statements.
Create multi-level accounts. Main, sub, and transaction accounts match your reporting structure.
Sales invoices, purchase bills, GRNs, adjustments — post in operations as usual.
System creates balanced journal entries instantly. GL updates in real time with zero errors.
Run trial balance, P&L, balance sheet, cash flow instantly. Close periods and audits with confidence.
Accounting that updates automatically and always balances.
From growing SMBs to inventory businesses to multi-user finance teams — accounting that scales.
Replace spreadsheets and desktop accounting with cloud software. One ledger from invoice to statement without manual consolidation.
Integrated with Inventory module so COGS, margin, and stock movements post to GL automatically. No separate spreadsheet reconciliation.
Role-based access separates duties (create vs approve journals, close periods). Audit trail and journal viewer keep everyone accountable.
Warehouse-aware accounting so transfers between sites post in-transit journals automatically. GL is accurate during transit and on receipt.
Journal viewer, voucher search, audit trail, period controls, and role-based access give auditors clean books and full accountability.
GL opening balance workflow and trial balance validation let you migrate from legacy systems with confidence and accuracy.
One general ledger. One source of truth. All operational modules post automatically.
Invoices post revenue and receivables automatically. Sale returns, discounts, and tax all in GL. Party ledger shows what customers owe.
Purchase invoices post payables and expenses automatically. Purchase returns, discounts, and tax in GL. Aging report shows what you owe suppliers.
GRNs post inventory asset. Stock adjustments and COGS post automatically. Valuation feeds balance sheet. Margin reports show profitability by item.
Transfers between sites post in-transit journals automatically. GL reflects accurate inventory position during transit and on receipt.
POS payments post revenue and receipts. Multiple payment types (cash, card, cheque) to separate GL accounts. Real-time sales tracking.
Payroll processing posts wages, tax, benefits, and deductions to GL automatically. No manual entry. Payroll liabilities tracked in real time.
Accounting is included in every Biznsbook ERP plan. Optional add-on modules like Finance Management (bank reconciliation, advanced reporting) and Taxation (tax compliance, WHT) are available separately. No per-user fees.
Cloud accounting software is a web-based application that records financial transactions, maintains a general ledger, and produces financial statements in real time. Unlike desktop software, cloud accounting is accessible from any device, scales automatically, and integrates seamlessly with other business systems like inventory, sales, and payroll — eliminating manual data entry and spreadsheet consolidation.
When you finalize operational documents — sales invoices, purchase bills, goods receipts, stock adjustments — the accounting system automatically creates balanced double-entry journal entries in the general ledger. The system validates that debits equal credits before saving. No manual re-keying, no transcription errors, and finance data stays synchronized with operations in real time.
See how this module fits vertical-specific workflows — not just generic features.
Answers to common questions about cloud accounting, GL posting, financial statements, and audit trail.
Cloud accounting is web-based software that records transactions, maintains a general ledger, and produces financial statements. Unlike desktop apps, cloud accounting is accessible from any device, integrates with operational systems (sales, inventory, payroll), and updates statements in real time without manual consolidation.
A chart of accounts is your master list of financial categories (accounts) where transactions are recorded. Biznsbook uses three levels: main accounts (top groupings like Assets), sub accounts (reporting roll-ups), and transaction accounts (used on daily postings). Organization matches your reporting structure.
When you finalize sales invoices, purchase bills, GRNs, or stock adjustments, the system automatically creates balanced journal entries in the general ledger. No manual re-keying. The system validates that debits equal credits before saving, then posts to GL instantly. Finance and operations stay perfectly aligned.
A trial balance is a list of all accounts with their debit and credit balances. Total debits must equal total credits — this proves your ledger is mathematically balanced. Biznsbook generates trial balance in seconds with validation checks.
The P&L (Profit & Loss) shows your revenue minus expenses over a period, calculating profit or loss. The balance sheet shows what you own (assets), what you owe (liabilities), and the difference (equity) at a specific date. P&L measures performance over time; balance sheet shows financial position at a moment.
Cash flow is the actual movement of money in and out of your bank accounts — different from profit (which includes non-cash items). You can be profitable but run out of cash if receivables aren't collected or inventory builds up. Biznsbook generates cash flow statement showing operating, investing, and financing activities.
The journal entry viewer lets you search all posted entries filtered by document type (GRN, Sale, Purchase), date, or account. It's critical for audits because you can trace every GL line back to its source transaction — proving the entry is valid and auditor-ready.
Yes, accountants can create manual journal vouchers for depreciation, accruals, reclassifications, and corrections. Each journal must balance (total debits = total credits) before posting. Optional approval workflow lets senior staff review before posting.
Accounting periods (months, quarters, years) organize financial activity. After closing a period, it is locked — new transactions cannot be posted into that period unless explicitly reopened. Closing prevents accidental changes to historical statements and protects month-end closing work.
When Inventory is enabled, accounting automatically posts COGS (cost of goods sold), inventory assets, and stock adjustments. GRN receipts increase inventory on the balance sheet, sales reduce it and record COGS expense. COGS accuracy and gross margin reports show inventory's financial impact.
The aging report shows accounts receivable (AR) broken down by how old invoices are: 0-30 days, 30-60 days, 60-90 days, and 90+ days. This helps identify overdue invoices needing collection follow-up and forecast cash flow based on expected payment timing.
Yes, Biznsbook provides a GL opening balance workflow where you enter opening balances for each account at your start date. After entry, the system validates them against trial balance. This lets you migrate from legacy systems and verify cutoff accuracy.
Biznsbook includes role-based permissions: View Finance (reports), Create Journals, Approve Journals, Manage Chart of Accounts, Manage Periods, and Reopen Closed Periods. Separation of duties ensures users can't both create and approve their own entries — essential for audit and fraud prevention.
Biznsbook provides journal entry viewer, voucher search, audit trail, period close logs, and role-based access control. Auditors can verify that GL entries come from source documents, trace amounts to original transactions, and confirm period closing procedures were followed properly.
Biznsbook Accounting is included in the ERP subscription at no additional cost. Optional add-ons like Finance Management (bank reconciliation, advanced reporting) and Taxation (tax compliance, WHT, filing) are available separately. No per-user fees or transaction-based pricing.