Biznsbook Fixed Assets Tracking follows every laptop, machine, vehicle and tool from the purchase order or your import file to disposal, and stays connected to Inventory, Accounting and HR in one cloud ERP.
From receiving, importing and tagging to custody, maintenance, physical audits, depreciation and disposal — track every company asset in one register.
Record a serial number for each unit; serials are optional and unique per company when entered. Scan or type them when you receive against purchase order lines.
Configurable asset types per company with optional default GL accounts. Industry starter sets available for fast setup.
Track status from New through In Stock, Deployed, Loaned, Off Site and Break/Fix to Disposed, plus Missing for assets that are still on the books but cannot be found — with full status-change history.
Assign assets to an employee, login user or department, with a position and a warehouse and storage location. The off-site flag derives automatically from the warehouse.
Receive against approved purchase orders through a goods receipt, with an asset type and a GL account on each PO line and quote documents attached to the order. Received units count against the PO line, never enter stock, and the supplier bill matches the receipt.
See at a glance what you own, what is in use or available, overdue loans, assets in repair and warranties about to expire. Every tile opens the filtered register.
Every asset gets an auto-numbered tag. Print QR code labels on A4 label sheets or a label printer; scanning a label with a phone opens the asset.
Issue assets as an assignment or a loan with a return date, and check them back in with their condition. Every custody period is kept, so you always know who had what and when.
Load the equipment you already own from an Excel template. Problems are listed by row before anything is saved, and assets can be checked out to employees on import.
Dedicated disposal workflow with configurable methods: e-waste, scrap, donation, sale, write-off, or return to vendor.
With Accounting and Finance Management, assets received on a goods receipt or converted from stock become Finance fixed assets without a second journal. Run monthly depreciation, see net book value on the asset, post disposals with the gain or loss, and export a roll-forward for your auditors.
Plan recurring service, inspections and calibration on each asset, log repairs with cost and downtime, and get reminded before maintenance is due or a warranty ends. Manuals, invoices and warranty papers stay on the asset. Maintenance posts nothing to the ledger.
Overdue loans, missing assets, return requests, warranties and maintenance that is due show up in the Attention Center, and Automation events let you build emails or tasks. A Manufacturing machine can share its asset record, so the asset page shows the machine's maintenance and downtime.
Count what is really on the shelf. Start an audit for all assets, a warehouse, a storage location or a department, scan each asset, and compare the result with the register. Scanning changes nothing until you complete the audit and choose what it updates.
Employees see the assets checked out to them in Self Service, confirm receipt, report a problem or ask to return an item. When a resignation is accepted, the exit checklist gets one item per asset still held: returned, or marked Missing with the amount due.
Seven reports answer the questions auditors and managers ask: the register with net book value, assets by custodian, department or location, custody history, warranty expiry, maintenance cost of ownership, audit variance and a disposal register with proceeds and gain or loss. Every report exports to Excel.
Join businesses running operations on Biznsbook ERP.
Serial numbers live in emails, spreadsheets, and warehouse notes — nobody knows who has what or where it is.
Assets are bought through procurement but tracked separately, so receiving and assignment fall through the cracks.
Without status history and disposal records, compliance audits and insurance claims become guesswork.
Search by serial, status, department, user, or warehouse. Export the full register to Excel with current filters.
Capture serial numbers at receiving against open PO lines. Receiving posts a goods receipt, so the order, the supplier bill and the accounts agree, and assets enter the register the moment they arrive.
Every status change, assignment, note, and disposal is permanently recorded on the asset timeline.
Book value is worked out by hand every month and never quite matches the ledger.
Nobody knows what is missing until an auditor or an insurer asks, and counting by hand takes days.
Laptops and phones go out the door at resignation because nobody checked what the person still held.
With Finance Management, monthly runs are previewed, posted as one journal or reversed, and net book value appears on every asset.
Scan assets against the register, see what is found, elsewhere or missing, and stamp when each asset was last verified.
An accepted resignation creates one checklist item per asset the employee still holds, so every item is returned or accounted for.
Track IT equipment, tools, vehicles and machinery from purchase to disposal.
From receiving or importing an asset to its disposal in five steps.
Set asset types, disposal methods, tag numbering and the capitalization threshold.
Receive against purchase orders, convert stock you already hold, or import your existing register from Excel.
Print QR tag labels, then check assets out to employees, users or departments with a custody history.
Schedule maintenance, scan physical audits and run monthly depreciation in Finance.
Retire assets with a disposal method and, when linked to Finance, post the gain or loss.
IT, healthcare, manufacturing, retail and service businesses tracking equipment and fixed assets.
Track laptops, monitors and devices assigned to employees, label them with QR tags and audit them by scan.
Biomedical and clinical equipment with department assignment and maintenance notes.
Tools, machinery and shop-floor equipment tracked from receipt to disposal, with recurring maintenance plans.
POS terminals, scanners and field equipment with QR labels, audits and off-site detection per warehouse.
Activate Tracked Assets alongside Inventory, Accounting, and Purchasing — no separate asset management subscription.
Asset tracking software maintains a register of the equipment a company owns from purchase through disposal. It records serial numbers and tags, who holds each asset and where it is, maintenance and warranty dates, physical audit results and disposal methods — with a complete audit trail. With Finance Management it also depreciates assets and shows net book value.
Yes. Biznsbook Fixed Assets Tracking is industry-neutral — the same module tracks IT laptops, healthcare devices, manufacturing tools, retail POS terminals, and service fleet equipment. Asset types and disposal methods are configurable per company.
Assets are not a separate silo. They use the same vendors, employees, warehouses, documents and accounts as the rest of Biznsbook.
Convert stock you already hold into a company asset at ledger cost, and keep asset lines out of saleable stock.
See Inventory →Receive assets against approved purchase order lines through a goods receipt with three-way match.
See Purchase →Link assets to Finance fixed assets, run monthly depreciation and post disposals with gain or loss.
See Finance →Assign assets to employees, clear them at exit, and let employees confirm what they hold.
See HRMS →Link a machine to its asset and see maintenance and downtime on the asset page.
See Manufacturing →Keep manuals, invoices, warranty papers and photos on each asset, with expiry dates.
See Documents →Trigger emails and tasks from asset events such as warranty expiring or missing in audit.
See Automation →See how this module fits vertical-specific workflows — not just generic features.
Quick answers about importing, tagging, custody, maintenance, audits, depreciation and disposal.
Asset tracking software maintains a register of the equipment a company owns, with tags, serial numbers, custody, location, maintenance, warranty and disposal from purchase through retirement — with a complete audit trail.
You scan or type one serial per unit when you receive against an open purchase order line, or enter it when you add or import an asset. Serials are optional and unique per company when entered; units without one are listed as pending details.
Eight statuses: New, In Stock, Deployed, Loaned, Off Site, Break/Fix, Disposed and Missing. Every status change is recorded with an optional reason on the asset timeline.
Yes. Check an asset out to an HRMS employee (no login needed), a login user or a department, as an assignment or a loan with a return date. An asset can be assigned to a department without naming a specific person.
An asset is automatically flagged off-site when its warehouse is not the company default warehouse, or when no warehouse is assigned — no manual flag to maintain.
Yes. Receiving posts a goods receipt for an approved purchase order line and creates one tracked asset record per unit, assigns each unit its asset type, and counts the units as received on that line. Asset lines never enter stock, and the supplier bill can be matched to the receipt.
Yes. Multi-select on the asset register enables bulk check-out, check-in, status change, label printing, or disposal. Partial-success handling reports individual failures while processing the rest.
Download the Excel import template, fill one row per asset, and upload it. Biznsbook checks every row and lists problems by row number before anything is saved; assets with an employee code or department are checked out to them on import. You can also add assets one at a time.
Yes. Every asset gets an auto-numbered tag such as FA-00042. Labels with a QR code print on A4 label sheets (24 per page) or on a 50 x 30 mm label printer. Scanning the QR code with a phone opens the asset record.
Yes. Assets are checked out as an assignment or a loan and checked back in with their condition. Each asset keeps a custody history of every holder, with dates, condition going out and coming back, and who handled each step, and a custody history report covers all assets.
Yes, with Accounting and Finance Management. Assets received on a goods receipt or converted from stock become Finance fixed assets, and monthly depreciation runs (straight line or declining balance) are previewed, posted as one journal or reversed. Net book value shows on each asset.
When a resignation is accepted, the exit checklist gets one Assets item for every tracked asset the employee still holds. Mark it Returned to check the asset in, or Not returned to mark it Missing and record the amount due.
Yes. Create a plan on an asset that repeats every set number of days for a service, inspection or calibration, or use Plan by type to add the same plan to every asset of a type. Due and overdue work appears in the schedule and the Attention Center, and completing a job records its cost and downtime.
Start an audit for all assets, one warehouse, one storage location or one department, then scan each asset. Results are found, found elsewhere, missing or unknown. Scanning changes nothing until you complete the audit and choose whether to move assets, mark unscanned ones Missing and stamp the last verified date. Each audit exports a variance report to Excel.
Biznsbook Fixed Assets Tracking is a flat $5 per month add-on module on top of your ERP plan, as shown on the pricing page.